Executive Assistant

About the role

Jaipur Rugs is seeking a proactive Executive Assistant to support the Director. The role involves managing schedules, communications, travel and high‑level administrative tasks, allowing the Director to focus on strategic initiatives.

Key responsibilities

• Manage and coordinate the Director’s calendar, meetings, interviews and events with timely follow‑ups.
• Prepare daily, weekly, monthly and annual work plans, prioritising critical tasks while maintaining flexibility.
• Organise internal and external meetings, providing briefs and research notes.
• Maintain confidentiality, review and respond to emails as directed.
• Draft agendas, minutes and action‑item trackers; proofread correspondence, proposals and marketing materials.
• Arrange travel logistics (flights, hotels, transportation) and compile monthly travel summaries.
• Observe employee behaviour, provide feedback to the Director and assist in grievance resolution.
• Act as a thought partner by understanding Jaipur Rugs’ products, processes and philosophy.

Required profile

• Prior experience as an Executive Assistant, Personal Assistant or Chief of Staff.
• Strong organisational, multitasking and problem‑solving abilities.
• Excellent written and verbal communication in English and Hindi.
• Proactive, self‑starter attitude aligned with Jaipur Rugs’ values of love and purpose.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, MIS).
• Web research capabilities.
• Ability to leverage AI tools for productivity.