Executive Assistant – Executive & Administrative Support

About the role

Capgemini is seeking a proactive, detail‑oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The role demands strong multitasking abilities, effective communication, and the capacity to manage priorities in a fast‑paced, global environment.

Key responsibilities

• Manage executive calendars, schedule meetings, appointments, and travel arrangements.
• Handle mailbox management, correspondence, and follow‑ups on behalf of leadership.
• Prepare agendas, presentations, reports, and meeting materials; capture and circulate minutes with clear action items.
• Produce dashboards, MIS reports, and presentations using Excel and PowerPoint; assist with ad‑hoc reporting and business analysis.
• Collaborate with internal teams (HR, IT, Finance, Operations) and external stakeholders to ensure smooth communication and execution.
• Maintain organized documentation and records in SharePoint or similar tools, ensuring data accuracy and version control.
• Coordinate events, leadership meetings, travel bookings, itineraries, and expense tracking.
• Conduct business research, support procurement processes, and handle confidential information with discretion.

Required profile

• Proven experience as an Executive Assistant, PMO, or similar role.
• Strong organizational, time‑management, and multitasking abilities.
• High attention to detail, analytical and problem‑solving skills.
• Excellent communication, presentation, and interpersonal skills.
• Proactive, self‑driven attitude with emotional intelligence and professional maturity.

Required skills

• MS Office (Excel, PowerPoint, Word)
• SharePoint or other document‑management systems