EA & Admin Executive

About the role

We are a fast‑growing, family‑run premium perfume and fragrance brand seeking a highly organized and proactive professional to support the Founder. The role combines executive assistance, office administration, HR coordination, and operational management in a dynamic environment.

Key responsibilities

• Manage the Founder’s calendar, meetings, travel arrangements, correspondence and day‑to‑day requirements.
• Prepare presentations, reports, MIS, meeting notes and maintain confidential business documents.
• Oversee daily office administration, facilities, supplies, logistics and vendor relationships.
• Coordinate meetings, events, exhibitions and ensure smooth office operations.
• Support recruitment, interview scheduling, onboarding, employee records, attendance, leave and payroll inputs.
• Act as a central point of coordination between the Founder, employees, vendors and external stakeholders, maintaining MIS trackers and reports.

Required profile

• 7–15 years of experience in executive assistance, administration, HR coordination or similar multi‑functional roles.
• Experience working directly with founders, promoters, CXOs or senior management.
• Strong communication, organization, multitasking and stakeholder management abilities.
• High level of maturity, discretion, confidentiality and professionalism.
• Proactive, resourceful, detail‑oriented and comfortable managing multiple functions independently.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Google Workspace