Deputy Company Secretary – Global Entities

About the role

The Deputy Company Secretary will own day‑to‑day company secretarial administration and entity management for over 100 group entities across 60 jurisdictions, reporting to Group Legal in London. The role works autonomously, liaising with senior management, private‑equity owners and external advisers while supporting M&A, financing and governance projects.

Key responsibilities

• Manage the full secretarial workload for the group’s entities, including drafting minutes, resolutions, powers of attorney and shareholder approvals.
• Coordinate end‑to‑end execution logistics (circulation, notarisation, apostillation, courier) and track documents to completion.
• Instruct and oversee local corporate service providers and secretarial agents, reviewing output, monitoring costs and ensuring timetables are met.
• Maintain the group structure chart and entity records in Diligent Entities and SharePoint, driving remediation of legacy data gaps.
• Run the compliance calendar for statutory filings, annual returns, director changes and other corporate deadlines.

Required profile

• Associate Company Secretary (ICSI) qualification with 5‑8 years post‑qualification experience in a multinational environment.
• Proven experience managing overseas subsidiaries and coordinating with local providers across multiple jurisdictions.
• Strong record‑keeping, attention to detail and ability to work independently under high‑volume workload.
• Fluent written and spoken English, capable of direct communication with directors and senior stakeholders.

Required skills

• Diligent Entities (or similar entity‑management system).
• Microsoft Office suite – Word, Excel, PowerPoint.
• SharePoint for document management.
• Drafting corporate documentation such as board minutes, resolutions and powers of attorney.