AI Executive Assistant

About the role

We are seeking a proactive, tech‑savvy Executive Assistant to support the leadership team of a fast‑growing AI‑first SaaS startup. The role blends traditional executive support with cutting‑edge AI tools to streamline operations, boost productivity, and manage multiple priorities across time zones.

Key responsibilities

• Manage executive calendars, meetings, travel arrangements, and scheduling across multiple time zones.
• Prepare agendas, briefing documents, minutes, and follow‑up summaries using AI‑powered transcription tools.
• Draft and refine emails, reports, presentations, and business documents with AI assistance.
• Conduct research, summarize information, and create high‑quality content using platforms such as ChatGPT, Claude, or Gemini.
• Automate repetitive workflows with no‑code tools like Zapier or Make.
• Build and maintain SOPs, templates, documentation, and knowledge bases in Notion.
• Coordinate with HR, Finance, and external vendors to ensure smooth operations.
• Support recruitment activities by scheduling interviews and tracking candidates.
• Handle confidential information with professionalism while juggling competing priorities.

Required profile

• 2–4 years of experience in executive or senior‑level administrative support.
• Highly organized, detail‑oriented, and able to work independently.
• Comfortable handling sensitive information and managing multiple tasks simultaneously.

Required skills

• Experience with AI platforms such as ChatGPT, Claude, or Gemini.
• Proficiency in no‑code automation tools like Zapier or Make.
• Familiarity with Notion for documentation and knowledge‑base management.

What we offer

• Opportunity to work in a fast‑growing AI‑first company.
• Close collaboration with senior leadership on high‑impact initiatives.
• Access to cutting‑edge AI tools and automation technologies.
• Professional growth in AI, automation, and executive operations.