Administrative Manager

About the role

Studio Emergence, a design studio focused on parametric and geometry‑driven architecture, is looking for a full‑time Administrative Manager to keep the office running smoothly. The position is hybrid, based in Mumbai with a mix of on‑site and remote work.

Key responsibilities

• Manage calendars, schedules and coordinate internal and external meetings.
• Handle correspondence, maintain organized records and documentation.
• Track basic financial items such as invoices, expenses and vendor payments.
• Support project coordination by liaising with design teams and external collaborators.
• Ensure compliance with studio policies and procedures.
• Oversee vendor relationships, office supplies and logistics.
• Contribute to a professional, efficient and collaborative studio environment.

Required profile

• Strong administrative and organisational abilities.
• Experience with basic finance‑related tasks (invoice tracking, expense monitoring).
• Proficiency in standard office software and digital collaboration tools.
• Excellent written and verbal communication skills.
• Ability to prioritise tasks and work independently in a fast‑paced, design‑focused setting.
• Previous experience in office management or operations; experience in a design or architecture studio is a plus.
• Bachelor’s degree in Business Administration, Management, Commerce or related field preferred.
• Interest in design, architecture or creative industries.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Digital collaboration platforms (e.g., Google Workspace, Slack)

What we offer

• Hybrid work arrangement with flexibility.
• Opportunity to work in a cutting‑edge design studio.
• Collaborative and creative work environment.