Administrative Manager

About the role

Qubix Technologies is seeking an Administrative Manager to ensure smooth office operations and maintain a well‑organized workplace. The role covers office administration, facilities oversight, vendor coordination, employee support, travel compliance, and asset management.

Key responsibilities

• Oversee day‑to‑day office administration, supplies, pantry, and stationery.
• Maintain office equipment and ensure uninterrupted operation.
• Coordinate with vendors for supplies, maintenance, rentals, utilities and process related invoices and payments.
• Manage petty cash, corporate credit‑card expenses and employee reimbursements via Zoho Expense.
• Support employees with logistical needs, food arrangements, onboarding materials and attendance tracking for support staff.
• Handle travel bookings, accommodation, expense reporting and maintain fixed‑asset and inventory records.
• Act as primary point of contact for employee insurance enrollment and queries.

Required profile

• Minimum 5 years of experience in office administration or facilities management.
• Strong vendor‑management and office‑operations background.
• Good understanding of expense management, documentation and compliance processes.
• Excellent coordination and communication skills.

Required skills

• Proficiency in Microsoft Office suite.
• Experience with Zoho applications, particularly Zoho Expense.

What we offer

• Opportunity to work with a leading AV, IT, ICT and lighting solutions provider.
• Dynamic environment with cross‑functional collaboration across India and the Asia‑Pacific region.