Admin Secretary – National Contract

About the role

Bechtel is seeking an Admin Secretary to provide comprehensive administrative and secretarial support to senior managers of the India Management team and project leadership. The role is based in Vadodara and involves handling confidential information, coordinating meetings, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Maintain strict confidentiality of all information related to senior managers and projects.
• Provide secretarial and administrative assistance, including scheduling meetings, workshops, and presentations.
• Manage visits of expatriates and senior officers, coordinating logistics for staff and guests.
• Receive, screen, and direct phone calls and visitors, ensuring appropriate follow‑up.
• Perform special assignments that require knowledge of administrative systems, processes, and procedures.
• Ensure coverage and continuity of support during absences.

Required profile

• Ability to work independently with a high degree of initiative and discretion.
• Strong judgment, accuracy, and attention to detail.
• Familiarity with Bechtel’s organizational structure, functions, and procedures.
• Capability to adapt to changing priorities and manage multiple tasks.

Required skills