Admin Executive (Female)

About the role

We are looking for a professional Admin Executive to manage the front‑office of our office. The role involves greeting visitors, handling calls, and ensuring the reception area runs smoothly while providing excellent customer service.

Key responsibilities

• Welcome guests and direct them to the appropriate person or office.
• Answer, screen and forward incoming telephone calls.
• Maintain a tidy and presentable reception area with necessary stationery and materials.
• Provide accurate information to visitors in person and over the phone.
• Receive, sort and distribute daily mail and deliveries.
• Control access to the building by monitoring the logbook and issuing visitor badges.
• Monitor front‑office supplies, keep inventory and report shortages.
• Update calendars, schedule meetings and assist with booking rooms.
• Perform clerical duties such as filing, photocopying and transcribing documents.

Required profile

• Previous experience as a Receptionist, Front Office Representative or similar role (preferred but not mandatory).
• Professional appearance and attitude.
• Strong written and verbal communication skills.
• Resourceful and proactive when issues arise.
• Excellent organizational, multitasking and time‑management abilities.
• Customer‑service oriented mindset.

Required skills

• Proficiency in Microsoft Office Suite.
• Hands‑on experience with office equipment such as printers.