Academic Coordinator & Secretary

About the role

The Academic Coordinator & Secretary provides comprehensive support for academic planning, coordination, and administration. This position ensures smooth operation of student and faculty processes, documentation, and event management while handling core secretarial duties.

Key responsibilities

• Support academic planning, including course structures, resource materials, faculty workload, and strategic initiatives.
• Coordinate academic administration across schools: SAP updates, timetable preparation, academic reviews, programme documentation, and accreditation data.
• Manage student administration: registration, attendance, foundation programmes, feedback collection, and internal assessments.
• Oversee faculty‑related activities, including honorarium statements for visiting, guest, and core faculty.
• Organise academic and institutional events such as inductions, inaugurals, open houses, field trips, study tours, and convocation.
• Perform secretarial functions: dictation, typing, minutes of meetings, correspondence handling, record maintenance, and documentation.
• Provide administrative support: scheduling meetings, inter‑departmental liaison, travel arrangements, diary management, follow‑ups, and general office duties.

Required profile

• Bachelor’s degree from a recognized university.
• Personal Secretarial Certificate or Diploma in Secretarial studies (preferred).
• Minimum 5 years of experience in academic coordination, administration, and secretarial work, including stenography.

Required skills

• Proficiency in MS Office.
• Experience with SAP systems.
• Experience with Oracle systems.