Receptionist & Office Administrator

About the role

The Receptionist & Office Administrator will be the first point of contact for visitors and callers, ensuring a professional and welcoming experience. This role also supports the smooth operation of the office through efficient administration, vendor coordination, and enforcement of office discipline.

Key responsibilities

• Greet visitors, manage visitor records and minimize waiting time.
• Handle incoming calls, route them appropriately, and maintain a tidy reception area.
• Maintain office supplies, inventory, housekeeping, and maintenance coordination.
• Manage courier logs and ensure functional office infrastructure.
• Source and negotiate with vendors, maintain a vendor database, and oversee AMC contracts.
• Collect, verify, and record invoices; coordinate with accounts for payments.
• Enforce punctuality, dress code, and overall office decorum.
• Prepare meeting rooms, provide refreshments, and ensure a premium guest experience.
• Track IT assets such as mobiles, laptops, and accessories; coordinate repairs with IT vendors.
• Supervise pantry operations, office support staff, and allocate daily tasks.

Required profile

• Graduate in any discipline.
• 2–5 years of experience in administration, front office, or office management.
• Experience in vendor management and reception activities preferred.

Required skills

• Basic accounting knowledge