Purchase Executive

About the role

The Purchase Executive will manage day‑to‑day procurement for a private household kitchen, ensuring the timely availability of high‑quality food, beverage, kitchen, housekeeping and other operational supplies. The role demands strong vendor coordination, cost awareness, quality control and adherence to professional procurement standards.

Key responsibilities

• Manage daily purchasing requirements based on approved requisitions.
• Source and procure food ingredients, fresh produce, grocery items, beverages, kitchen supplies and other materials.
• Coordinate with approved vendors to obtain quotations, negotiate prices and ensure timely delivery.
• Maintain strong relationships with reliable vendors and identify new suppliers.
• Check product quality, quantity, specifications, freshness and packaging at delivery.
• Ensure purchases follow approved specifications, budgets and authorization procedures.
• Collaborate closely with the Executive Chef, kitchen team, housekeeping and other departments.
• Monitor market prices and availability to support cost‑effective decisions.
• Maintain accurate purchase orders, quotations, invoices, delivery records and vendor documentation.
• Follow up on pending orders, back‑orders, replacements, shortages and quality issues.
• Support inventory control by coordinating purchase quantities and avoiding overstocking or wastage.
• Procure special, premium or customized ingredients for UHNW clients.
• Verify invoices against purchase orders and delivery records before processing.
• Maintain confidentiality and discretion regarding client preferences and household operations.
• Ensure compliance with company procurement policies, hygiene standards and statutory requirements.

Required profile

• Any graduate from a recognized institution.
• Prior experience in the purchase/procurement department of a reputed hotel is preferred.
• Experience handling premium‑quality products, luxury hotels or high‑value private clients is an advantage.
• Strong local vendor network.

Required skills

• Good working knowledge of MS Office.
• Familiarity with basic procurement/inventory systems.