Personal Secretary

About the role

This full‑time, on‑site Personal Secretary position in Thane provides direct administrative and executive support to senior leadership. The role involves managing calendars, scheduling meetings, organizing travel, and maintaining records while ensuring confidentiality and smooth daily workflow.

Key responsibilities

• Handle incoming phone calls and emails, responding promptly and professionally.
• Prepare documents, reports, and presentations as required.
• Coordinate with clients and internal teams to schedule meetings and follow up on tasks.
• Maintain confidential information, organize files, and manage correspondence.
• Support office operations, including travel arrangements and record‑keeping.
• Manage calendars, schedule appointments, and ensure timely reminders for executives.

Required profile

• Strong personal and executive assistance skills, including calendar management and task coordination.
• Solid administrative and clerical abilities such as filing, data entry, and document preparation.
• Excellent communication skills for handling calls, emails, and client interactions.
• Proficiency with office productivity tools (e.g., MS Office, email, spreadsheets).
• Relevant experience in an administrative or secretary role, preferably in financial services.
• High attention to detail, integrity, and ability to manage confidential information; minimum high school diploma, with a bachelor’s degree or certification considered an advantage.