Personal & Executive Assistant (1pm-10pm IST)

About the role

We are looking for a highly trusted Personal & Executive Assistant to support our Chief Information Officer. The role blends business, philanthropic, and personal responsibilities, requiring seamless coordination across multiple time zones and frequent international travel.

Key responsibilities

• Manage a complex executive calendar, balancing business, family, and charitable commitments across global time zones.
• Prepare daily agendas, briefing materials, meeting documents, and follow‑up action items; attend meetings to capture decisions and ensure accountability.
• Plan and execute multi‑city, multi‑country travel itineraries, including flights, accommodations, visas, ground transport, and contingency plans.
• Travel with the CIO, providing on‑the‑ground support for logistics, meetings, events, and last‑minute changes.
• Coordinate meetings with executives, investors, government officials, universities, and other stakeholders, ensuring all necessary materials are ready.
• Handle personal appointments, reservations, special events, and confidential family matters with utmost discretion.
• Screen, prioritize, and draft executive correspondence, presentations, and reports; act as the central communication hub between the CIO and internal/external partners.

Required profile

• Calm under pressure with exceptional organizational abilities.
• Proactive, resourceful, and able to anticipate needs before they arise.
• Impeccable judgment, absolute confidentiality, and high‑discretion mindset.
• Willingness to travel extensively, both domestically and internationally.
• Thrives in a fast‑paced, entrepreneurial environment.

Required skills

• Advanced calendar and travel management.
• Strong written and verbal communication.
• Experience coordinating high‑level meetings and events.
• Ability to handle sensitive personal and family logistics.