Personal Assistant to Director

About the role

The Personal Assistant to the Director provides high‑level administrative support, ensuring the Director’s schedule, communications, and travel run smoothly. This role demands meticulous organization, discretion, and the ability to anticipate needs in a fast‑paced environment.

Key responsibilities

• Manage the Director’s daily calendar, schedule meetings, prioritize appointments, and provide briefing notes.
• Coordinate meetings with senior management and external stakeholders, prepare agendas, record decisions, and track action items.
• Handle correspondence, draft routine communications, and ensure timely responses while maintaining confidentiality.
• Organise domestic and international travel, including bookings, itineraries, and meeting arrangements during trips.
• Maintain organized digital and physical records, prepare reports, presentations, and consolidate information from various departments.
• Use MS Office and Google Workspace to create documents, spreadsheets, and presentations efficiently.

Required profile

• Proven experience in executive support or similar administrative role.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills with a professional demeanor.
• Ability to handle sensitive and confidential information with absolute discretion.
• Proactive mindset, anticipating needs and resolving issues before they arise.

Required skills

• MS Office (Word, Excel, PowerPoint)
• Google Workspace (Docs, Sheets, Slides)