Office Assistant & Secretary (Level 3)

About the role

We are seeking an Office Assistant and Secretary (Level 3) to provide comprehensive administrative support for the Project Management Consultancy Services related to the signalling, SCADA and ticketing systems of the Mumbai‑Ahmedabad High Speed Rail Project. Based in Ahmedabad, the incumbent will work closely with project engineers and managers to ensure smooth documentation flow, schedule coordination and efficient office operations.

Key responsibilities

• Draft, proofread and circulate project documents, meeting minutes and official correspondence.
• Enter data accurately into project databases and maintain up‑to‑date records.
• Organise and manage calendars, schedule meetings, and arrange logistics for project sessions.
• Maintain filing systems, both physical and electronic, and handle incoming and outgoing communications.
• Assist in preparing reports, presentations and other project‑related materials as required.
• Perform any other administrative tasks assigned by the project team to support project delivery.

Required profile

• Graduate degree in any discipline.
• Minimum of 2 years of relevant administrative or secretarial experience.

Required skills