Office Assistant / Executive Assistant – Administration

About the role

We are seeking a proactive and organized Office Assistant / Executive Assistant to support management in coordinating daily activities, tracking action items, and ensuring timely completion of tasks. The role involves liaising with internal teams, clients, vendors and other external partners, requiring strong communication and follow‑up skills.

Key responsibilities

• Support management with day‑to‑day administrative, coordination, and execution activities.
• Maintain and track tasks, commitments, action items and follow‑ups to ensure timely closure.
• Coordinate with HR, Finance, Sales, Delivery, Marketing, IT and other internal teams on pending activities.
• Follow up with clients, vendors, consultants, partners and other external stakeholders regarding documents, payments, proposals, meetings and deliverables.
• Schedule meetings, calls, appointments and internal discussions; prepare agendas and track action items.
• Prepare daily/weekly status updates and maintain accurate trackers and reports.
• Identify delays, proactively follow up with responsible stakeholders, and escalate critical or overdue matters to management.
• Support office administration, vendor coordination, travel arrangements, meetings, events and other management requirements.
• Maintain proper records and handle management‑related information with confidentiality.

Required profile

• Graduate in any discipline.
• 1–5 years of experience in Executive Assistant, Office Administration, Coordinator, Personal Assistant, Operations Coordinator or similar roles.
• Excellent verbal and written communication skills.
• Strong follow‑up, coordination, organization and time‑management abilities.
• Ability to manage multiple tasks and stakeholders simultaneously without losing track.
• Proactive mindset with strong ownership and the ability to work independently.
• Professional confidence when communicating with senior management, employees, clients, vendors and external stakeholders.
• Attention to detail, problem‑solving and escalation skills.

Required skills

• MS Office
• Google Workspace
• Excel
• Google Sheets
• Teams
• Zoom
• WhatsApp