Office Administrator (Vadodara)

About the role

We are looking for a proactive Office Administrator to keep our office and factory units in Vadodara clean, stocked, and running smoothly every day. This hands‑on position combines facility upkeep, vendor management, and everyday administrative support across all locations.

Key responsibilities

• Conduct daily hygiene rounds and ensure cleaning vendors meet a fixed standard.
• Maintain stock of hygiene and pantry supplies, reordering before items run out.
• Perform preventive maintenance for air‑conditioning, electrical, plumbing, and fixtures, and address breakdowns promptly.
• Onboard and monitor vendors, verify bills against agreed rates, and ensure service‑level agreements are met.
• Handle on‑ground administrative tasks such as bank trips, courier pickups, government office visits, and procurement coordination.
• Keep accurate registers, logs, and filing systems, standardising procedures across all units.

Required profile

• Hands‑on individual who prefers being on the floor rather than behind a desk.
• Highly detail‑oriented and reliable, able to spot hygiene lapses or billing errors early.
• Proactive problem‑solver who fixes issues before they become critical and reorders supplies in advance.
• Strong vendor management skills, capable of enforcing standards politely but firmly.
• Organised with a habit of building simple systems to prevent oversights.

Required skills