Office Administrator (India Operations)

About the role

We are a fast‑growing pre‑Series A technology startup with headquarters in the United States and core engineering in Bengaluru. We are looking for a proactive Office Administrator to act as the backbone of our India operations, bridging the Bengaluru team with US leadership.

Key responsibilities

• Manage office vendors, supplies, internet, utilities, equipment leases, AMCs and service contracts.
• Process expense claims, petty cash and coordinate India‑side invoicing and payments with finance.
• Assist with GST documentation, TDS certificates and liaison with the CA/accounting firm.
• Support US finance team with India‑related reports, reconciliations and inter‑company documentation.
• Oversee office facilities, upkeep and ensure a safe, productive work environment.
• Coordinate meetings, travel and logistics across India and US time zones; act as communication bridge.
• Maintain HR records, HRMS data and keep documentation audit‑ready.
• Drive employee engagement, culture initiatives and internal communications.
• Manage leaves, attendance and work with payroll vendor.
• Administer statutory benefits such as health insurance, PF, ESIC and gratuity.

Required profile

• 3–4 years of progressive experience in office administration or a combined generalist role.
• Prior experience in a startup, tech company or cross‑border organization is strongly preferred.
• Fluent written and spoken English (non‑negotiable).
• Strong attention to detail and ability to manage multiple priorities.
• Go‑getter attitude, comfortable with ambiguity and able to build processes from scratch.
• Excellent professional communication skills.

Required skills

• Proficiency with MS Office or Google Workspace.
• Experience with HRMS platforms.
• Familiarity with productivity tools such as Slack, Notion or equivalents.