Japanese‑Speaking Administrative Assistant (Gurugram)

About the role

The Japanese‑Speaking Administrative Assistant will support the India office of I‑O‑M Co., Ltd. on a full‑time, on‑site basis in Gurugram. The role involves handling daily office operations, coordinating with Japanese and European partners, and providing bilingual communication support.

Key responsibilities

• Manage calendars, schedule appointments, and organise meetings for executives.
• Prepare, edit and file documents, ensuring accurate record‑keeping.
• Handle incoming phone calls and emails in both Japanese and English.
• Coordinate travel arrangements and meeting logistics for cross‑border teams.
• Provide translation and basic interpretation for business communications.
• Assist senior leaders with clerical tasks, reporting and follow‑up activities.

Required profile

• Proven experience in administrative or executive assistance, preferably in an international or manufacturing environment.
• Fluent spoken and written Japanese with a strong command of English.
• Excellent organisational skills, attention to detail and the ability to manage multiple priorities independently.
• Comfortable working on‑site in a multicultural team.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with email platforms and online meeting tools.