Front Desk Receptionist – Administration & Facility Executive

About the role

Collabera is seeking a Front Desk Receptionist who will also support administration and facility functions. The role involves being the first point of contact for employees and visitors while ensuring smooth daily office operations.

Key responsibilities

• Manage the front desk and greet employees and clients.
• Answer queries from staff and external visitors.
• Maintain office supplies and stock levels.
• Prepare regular reports such as expenses and office budgets.
• Organise and maintain a filing system for confidential documents.
• Maintain the company calendar, schedule appointments and book meeting rooms.
• Distribute and store correspondence, including letters, emails and packages.
• Prepare reports and presentations with statistical data as assigned.
• Arrange travel, accommodation and schedule in‑house or external events.

Required profile

• Proven experience as an Administrative Officer, Administrator or similar role.
• Solid knowledge of office procedures and equipment.
• High school diploma; additional qualifications in Office Administration are a plus.
• Strong organisational abilities and attention to detail.
• Excellent written and verbal communication skills.

Required skills

• Microsoft Excel
• Microsoft Word