Executive Secretary to Managing Director

About the role

The Executive Secretary will support the Managing Director in daily operations, ensuring smooth calendar management, stakeholder communication, and preparation of corporate materials. This senior administrative role requires a proactive approach to handling confidential information and coordinating cross‑functional activities.

Key responsibilities

• Organise and manage the MD’s calendar, schedule meetings, conference calls and arrange logistics, meeting spaces and catering.
• Coordinate communication with internal and external stakeholders, providing effective administrative support.
• Assist the MD in tracking departmental work plans, follow‑up tasks and preparing minutes using MS Teams.
• Maintain healthy relationships with partners, customers and support functions, ensuring alignment with business objectives.
• Prepare, format and present corporate documents and materials.
• Handle the MD’s post, correspondence and urgent communications with discretion.
• Conduct research and analysis as directed, leveraging AI platforms where required.
• Provide comprehensive process reporting and summaries on time.

Required profile

• Bachelor’s degree in any discipline (MBA preferred).
• 15–18 years of experience supporting C‑suite executives.
• Stable career history with limited job changes.
• Age between 32 and 40 years.
• Resident of Andheri or willing to relocate to the area.

Required skills

• Proficiency in MS Office.
• Experience with MS Teams for collaboration and meeting management.