Executive Secretary

About the role

Everest Engineering Equipment Ltd is seeking a professional Executive Secretary to provide high‑level administrative support to the Director. The role involves managing schedules, coordinating meetings, and handling confidential information with discretion.

Key responsibilities

• Maintain the Director’s calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, preparing agendas, documents, and presentations.
• Draft and prepare professional emails, letters, reports, and presentations.
• Track action items and key deliverables from meetings.
• Handle sensitive corporate information with strict confidentiality.
• Compile sales reports, track mail, and follow up on purchase orders.
• Arrange detailed domestic and international travel itineraries, including flights and accommodations.

Required profile

• Strong clerical abilities, including document management, data entry, and office organization.
• Excellent written and verbal communication with professional email and phone etiquette.
• Knowledge of company secretarial work such as minute preparation and statutory record maintenance.
• Experience in executive administrative assistance, including calendar management and travel planning.
• Customer‑service orientation for handling inquiries and coordinating with stakeholders.
• Bachelor’s degree in Business Administration, Commerce, or a related field.
• 4‑6 years of experience as an executive assistant or secretary, preferably in engineering or infrastructure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Office management software
• ERP systems (familiarity)