Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chief Managing Director (CMD). This role ensures smooth daily operations, manages communications, and contributes to strategic initiatives across hospital, education, and international partnership functions.

Key responsibilities

• Manage the CMD’s calendar, appointments, travel arrangements, and related logistics.
• Organise meetings, draft agendas, record minutes and follow up on action items.
• Maintain confidential records and files related to hospital and educational operations.
• Draft professional correspondence, including emails, memos and reports, for CMD review.
• Act as a communication bridge between the CMD, internal departments and external stakeholders.
• Prepare executive briefs, summaries of reports, proposals and project updates for decision‑making.
• Produce reports, proposals, presentations and official communications; create academic content for IELTS and English language training.
• Maintain a structured repository of policies, contracts and communication records.
• Coordinate with international institutions on student programs, affiliations, MoUs and placement opportunities.
• Research emerging AI tools for HR, finance, operations, marketing, education and healthcare; prepare feasibility studies and recommendations.
• Liaise with IT teams and vendors to evaluate and implement AI‑based solutions and track their impact.
• Plan and coordinate corporate events, meetings and training sessions; monitor project milestones and report progress.
• Perform any additional duties assigned by senior authorities.

Required profile

Required skills