Executive Secretary

About the role

We are seeking an Executive Secretary to support the General Manager of Novotel Bengaluru Outer Ring Road. The position involves handling all secretarial duties, managing correspondence, coordinating meetings, and ensuring smooth information flow across departments in a fast‑paced hospitality environment.

Key responsibilities

• Handle all secretarial work for the General Manager, including drafting letters, memos, and reports.
• Promptly reply to incoming correspondence and attach appropriate files.
• Coordinate with heads of departments to schedule meetings and prepare monthly reports.
• Take, type, and distribute minutes of internal and external meetings.
• Manage incoming and outgoing mail, parcels, and other materials.
• Maintain the General Manager’s calendar, arrange appointments, and confirm availability.
• Organise and support internal and external events, conferences, and meetings.
• Operate office equipment, manage office space, and ensure adherence to grooming standards.
• Perform any additional assignments given by senior management.

Required profile

• Bachelor’s Degree or Diploma, preferably in Hospitality Management.
• Minimum 2 years of secretarial experience.

Required skills

• Proficiency with word processing software.
• Proficiency with spreadsheet software.
• Proficiency with database software.
• Proficiency with presentation software.
• Ability to operate standard office equipment.