Executive Secretary – Construction Company (Adyar, Chennai)

About the role

We are looking for a highly experienced and organized Executive Secretary to support top management and handle project coordination activities.

Key responsibilities

• Provide executive support to MD/Director – calendar management, meetings, correspondence.
• Handle project coordination – follow‑up with architects, engineers, site teams and vendors.
• Prepare minutes of meetings, project reports, presentations and MIS reports for management reviews.
• Coordinate inter‑departmental communication across design, estimation, execution and procurement.
• Track project timelines, deliverables and ensure timely follow‑ups.
• Manage confidential documents, contracts, proposals and official communications.
• Organise board meetings, client meetings and site review meetings.
• Handle travel arrangements, expense reports and executive‑level office administration.
• Act as a point of contact between management and internal/external stakeholders.

Required profile

• Any graduate – executive secretary or office‑management background preferred.
• 10‑15 years proven experience as Executive Secretary/PA to MD in construction, real‑estate or infrastructure.
• Strong experience in project coordination and construction documentation.
• Excellent communication, drafting and presentation skills.
• Proficiency in MS Office (advanced Excel, PowerPoint, Word) and email management.
• Strong organisational, multitasking and time‑management abilities.
• Professional, discreet and able to handle confidential information.
• Must be currently available in Chennai.

Required skills

• Advanced Excel
• PowerPoint
• Word
• MS Office
• Email management

What we offer

• Salary Rs. 60,000‑70,000 per month.
• Work directly with top management of a leading construction firm.
• Stable career with long‑term growth prospects.
• Prime location in Adyar, Chennai.
• Immediate joiners preferred.