Executive Secretary – Construction – Adyar

About the role

The company seeks a highly experienced Executive Secretary to provide direct support to the Managing Director/Director and to coordinate key construction projects. The role combines executive assistance with project‑coordination duties, ensuring smooth communication between senior management, architects, engineers, and site teams.

Key responsibilities

• Manage MD/Director’s calendar, meetings, correspondence and travel arrangements.
• Coordinate project activities: follow‑up with architects, engineers, site teams and vendors.
• Prepare minutes of meetings, project reports, presentations and MIS reports for management reviews.
• Facilitate inter‑departmental communication across design, estimation, execution and procurement.
• Track project timelines, deliverables and ensure timely follow‑ups.
• Maintain confidential documents, contracts, proposals and official communications.
• Organise board meetings, client meetings and site review sessions.
• Handle expense reports and executive‑level office administration.

Required profile

• Graduate with a background in executive secretarial or office management.
• 10‑15 years proven experience as Executive Secretary/PA to MD in construction, real‑estate or infrastructure.
• Strong experience in project coordination and construction documentation.
• Excellent communication, drafting and presentation abilities.
• Professional, discreet and able to handle confidential information.

Required skills

• Advanced Excel
• PowerPoint
• Word
• Email management

What we offer

• Salary Rs. 60,000‑70,000 per month
• Work directly with top management of a leading construction firm
• Stable career with long‑term growth prospects
• Prime location in Adyar, Chennai