Executive Personal Assistant

About the role

The Executive Personal Assistant provides comprehensive administrative, organisational and coordination support to the Managing Director/Director, handling schedules, correspondence, travel, documentation and confidential information.

Key responsibilities

• Manage the Managing Director/Director’s calendar, schedule internal and external meetings, and ensure effective time utilisation.
• Coordinate meetings with heads of departments, senior management, clients and vendors, prepare agendas, minutes and follow‑up on action items.
• Draft, proofread and handle official correspondence, emails, reports and presentations while maintaining confidentiality.
• Arrange domestic and international travel, prepare itineraries and manage travel‑related expenses.
• Prepare and maintain reports, MIS dashboards, trackers and other management documentation.
• Act as liaison between management and various departments, supporting special projects and business initiatives.

Required profile

• Excellent communication and interpersonal skills with a professional and presentable approach.
• Strong organisational, time‑management and multitasking abilities, capable of working independently under pressure.
• High level of discretion and ability to handle confidential information.

Required skills

• Proficiency in Microsoft Office suite – Outlook, Word, Excel and PowerPoint.