Executive Personal Assistant

About the role

Jeena Sikho Lifecare Ltd. seeks a proactive and highly organized Executive Personal Assistant to support senior management. The role involves managing communications, coordinating schedules, and handling confidential information to ensure smooth daily operations.

Key responsibilities

• Manage the executive’s email inbox, draft professional emails, and ensure timely responses.
• Schedule, organize, and coordinate meetings, appointments, and calendar activities.
• Prepare meeting agendas, record minutes, and follow up on action items.
• Coordinate with internal departments and external stakeholders on behalf of management.
• Prepare reports, presentations, and business documents using MS Office.
• Maintain confidential records, files, and important documents.
• Track pending tasks and ensure timely completion through regular follow‑ups.
• Handle phone calls, correspondence, and visitor coordination professionally.
• Support management with daily administrative and operational activities.
• Maintain MIS reports and organize business‑related data.
• Perform other duties assigned by senior management.

Required profile

• Graduate in any discipline (mandatory).
• 4–7 years of experience as a Personal Assistant, Executive Assistant, or Secretary.
• Experience supporting senior management or directors is preferred.
• Excellent organizational, planning, and attention‑to‑detail abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Professional attitude, strong etiquette, and the capacity to work under pressure.

Required skills

• Email Management & Professional Communication
• Calendar & Meeting Management
• MS Office (Excel, Word, PowerPoint, Outlook)
• Documentation & Record Management
• MIS Reporting
• Drafting Professional Emails & Letters
• Travel & Appointment Coordination