Executive Assistant to SCM Head

About the role

The Executive Assistant supports the Country Procurement Head and CFR Head, acting as a trusted partner for executive, administrative, and governance activities. This role ensures smooth coordination of leadership initiatives, stakeholder interactions, and strategic priorities across the organization.

Key responsibilities

• Manage complex executive calendars, appointments, and conflicting priorities.
• Coordinate domestic and international travel, visas, accommodation, and expense reporting.
• Screen and prioritize communications, meeting requests, and stakeholder interactions.
• Prepare briefing notes, background information, and executive‑level dashboards for leadership engagements.
• Organise leadership reviews, FLT meetings, town halls, workshops, and governance forums, including agenda preparation and material circulation.
• Capture meeting minutes, maintain action trackers, and drive closure of key items across functions.
• Support coordination of strategic initiatives across Procurement and CFR functions, consolidating inputs from multiple business units.
• Develop and maintain management presentations, KPI reports, and business updates for country and regional meetings.
• Serve as primary contact for internal and external stakeholders, facilitating communication between country functions and global teams.
• Arrange leadership visits, supplier meetings, workshops, and employee engagement activities.
• Maintain confidential records, support budget administration, purchase requests, invoice processing, and ensure compliance with company policies.

Required profile

• High degree of professionalism, confidentiality, and business acumen.
• Ability to interact effectively with senior management, cross‑functional teams, and external stakeholders.
• Strong organisational and coordination skills.
• Excellent written and verbal communication abilities.

Required skills