Executive Assistant to Managing Director

About the role

We are looking for a smart, energetic and highly organised Executive Assistant to work directly with the Director and assist in the day‑to‑day coordination and execution of activities across various departments. This is not purely a secretarial role; the selected candidate will work closely with the Director throughout the day and will be entrusted with multiple assignments involving Marketing, Procurement, Production, Administration and other business functions.

Key responsibilities

• Take instructions and assignments directly from the Director and ensure timely execution and closure.
• Coordinate and follow up with different departments, employees, vendors and other external parties.
• Maintain a clear daily list of tasks, priorities, pending matters and deadlines.
• Prepare emails, letters, basic reports, Excel sheets, presentations and summaries as required.
• Assist in vendor quotations, procurement follow‑ups, marketing coordination and routine operational matters.
• Conduct online research and collect/comparatively analyse information when required.
• Use ChatGPT/AI tools effectively for drafting, research, summarisation and productivity.

Required profile

• Smart
• Energetic
• Highly organised

Required skills

• Proficient in Microsoft Excel
• Ability to use ChatGPT/AI tools for drafting, research and summarisation