Executive Assistant to Managing Director

About the role

We are seeking a proactive Executive Assistant to support our Managing Director in daily operations, ensuring efficient management of schedules, communications, and confidential documentation.

Key responsibilities

• Manage the Managing Director’s diary and coordinate internal and external meetings.
• Arrange travel itineraries, bookings and related logistics for the Managing Director.
• Handle phone and email traffic, screen calls and draft responses to correspondence.
• Maintain follow‑up systems to guarantee timely execution of business activities.
• Prepare and distribute management reports, confidential documents, agendas and meeting minutes.
• Update organisational charts, key documents and records, both electronic and hard‑copy.
• Oversee records management, including filing and database maintenance.
• Provide backup administrative support to the Managing Director as needed.

Required profile

• A degree or equivalent qualification.
• Proven experience providing executive support to senior leadership.
• Strong organisational and time‑management abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software tools.
• Professional handling of sensitive and confidential information.