Executive Assistant to Managing Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in a fast‑paced environment. The role involves managing schedules, communications, and a variety of administrative tasks while maintaining confidentiality.

Key responsibilities

• Manage the MD’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, prepare agendas, minutes, presentations, reports, and MIS.
• Track important tasks, deadlines, action items, and follow‑ups for the MD.
• Handle emails, correspondence, calls, and other communications on behalf of the MD.
• Arrange travel, accommodation, meetings, and other logistics.
• Maintain confidentiality of sensitive business and personal information.
• Monitor key business activities, pending matters, and provide regular status updates.
• Coordinate with clients, vendors, senior management, and other stakeholders.
• Support the MD in presentations, documentation, and special projects.

Required profile

• 4–5 years of experience as an Executive Assistant, Personal Assistant, or Management Assistant to senior leadership.
• Excellent verbal and written communication skills.
• Strong follow‑up, coordination, and organizational abilities.
• Ability to prioritize multiple tasks and work under pressure.
• Professional demeanor with high interpersonal skills.
• Proven ability to maintain confidentiality and handle sensitive information.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• MIS reporting
• Dashboard creation
• Presentation preparation