Executive Assistant to Managing Director

About the role

We are seeking a proactive Executive Assistant to support our Managing Director in daily operations, ensuring smooth coordination of schedules, travel, and communications. This role is pivotal in maintaining efficiency and confidentiality at the senior leadership level.

Key responsibilities

• Manage and maintain the Managing Director's calendar, scheduling appointments, meetings, and conferences.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Handle incoming and outgoing communications on behalf of the Managing Director, such as emails, phone calls, and written correspondence.
• Maintain organized files, records, and documents for easy access and up‑to‑date information.
• Prepare meeting agendas, take minutes, and distribute materials for meetings attended by the Managing Director.
• Provide general administrative support, including drafting reports, presentations, and other documents as needed.
• Assist with special projects and initiatives, coordinating tasks and ensuring deadlines are met.
• Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
• Handle sensitive information with discretion, maintaining confidentiality at all times.

Required profile

• Bachelor's degree preferred.
• 2‑4 years of proven experience as an executive assistant or in a similar role supporting senior‑level executives.
• Excellent organizational and time‑management abilities with a strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision and adapt to changing priorities.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.