Executive Assistant to Managing Director

About the role

The Managing Director requires a highly organized professional to manage daily administrative tasks, coordinate communications, and support project activities. This role ensures smooth operation of the director’s schedule, travel, and documentation while maintaining confidentiality.

Key responsibilities

• Manage the Director’s calendar, appointments, and travel arrangements, including flights, accommodation, and transportation.
• Maintain and organize confidential files and records.
• Coordinate with internal teams and external vendors as needed.
• Prepare and arrange documents such as reports, bills, presentations, and proposals.
• Handle routine inquiries and redirect requests to appropriate team members.
• Work with the Accounts team to process bills and ensure timely payments.
• Distribute daily, weekly, and monthly report summaries.
• Follow up with departments on tasks assigned by the Director.
• Provide support for plant projects and share weekly project reports in collaboration with the Project team.

Required profile

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive attitude and capacity to work independently.
• Experience coordinating with multiple internal and external stakeholders.

Required skills