Executive Assistant to Managing Director

About the role

We are looking for a highly organized and proactive Executive Assistant to support our Managing Director. The role ensures smooth operation of the office, manages calendars, travel, communications, and drives efficiency across strategic initiatives.

Key responsibilities

• Manage the Managing Director’s calendar, schedule appointments, meetings, and coordinate travel arrangements, including flights, hotels, and ground transport.
• Prepare itineraries and briefing materials for trips.
• Serve as primary point of contact, screen calls, emails, and inquiries; manage inbox and draft professional correspondence, presentations, and reports.
• Anticipate needs, manage projects and tasks, conduct research, gather information for decision‑making, and follow up on action items and deadlines.
• Oversee office supplies and equipment inventory, coordinate with other departments, and maintain a professional, organized office environment.

Required profile

• Bachelor’s degree or equivalent experience.
• 3–10 years of experience as an Executive Assistant or in a similar role.
• Strong organizational, time‑management and prioritization abilities.
• Excellent written and verbal communication with impeccable grammar and spelling.
• Ability to work independently, handle multiple tasks simultaneously, and meet tight deadlines.
• Discreet, professional demeanor with a commitment to confidentiality.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook