Executive Assistant to Managing Director

About the role

We are looking for a highly organised and proactive Executive Assistant to support the Managing Director in a fast‑paced environment. The role demands strong coordination, discretion and the ability to manage multiple priorities while ensuring the MD’s office runs smoothly.

Key responsibilities

• Manage and prioritise the Managing Director’s calendar, including meetings, internal reviews and external engagements.
• Plan and coordinate domestic and international travel, handling flights, accommodation, visas and last‑minute changes.
• Act as the central point of coordination between the MD and internal/external stakeholders, tracking action items and ensuring timely follow‑ups.
• Handle correspondence on behalf of the MD, maintaining professionalism and confidentiality.
• Liaise with travel vendors, hotels and service providers, negotiating rates while maintaining quality standards.
• Prepare meeting agendas, minutes, presentations and maintain organised records of key documents.

Required profile

• Bachelor’s degree (mandatory).
• 3–8 years of experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong coordination, organisation and follow‑up abilities.
• Proven experience in calendar management and travel planning.
• Excellent verbal and written communication skills in English.
• High level of discretion, professionalism and attention to detail.
• Ability to thrive in a high‑pressure, dynamic environment with a problem‑solving mindset.

Required skills