Executive Assistant to Global Capability Center Directors

About the role

We are looking for a proactive, detail-oriented Executive Assistant to provide high-level administrative support to 3–4 Senior Directors within our Global Capability Center (GCC). The ideal candidate thrives in a fast‑paced corporate ecosystem, possesses strong calendar and logistics management skills across multiple time zones, and acts as a seamless coordinator between leadership, key stakeholders, and international teams.

Key responsibilities

• Complex calendar scheduling across multiple global time zones (US, EMEA, APAC) and proactive conflict resolution.
• End‑to‑end travel arrangements (domestic and international), including flights, visas, accommodation, ground transportation, and detailed itineraries.
• Tracking agenda items, action points, and deadlines from leadership meetings to ensure timely completion.
• Managing expense reports, processing invoices, coordinating vendor contracts, and organizing logistics for offsites, town halls, and team events.
• Serving as the central point of contact for internal and external partners, filtering requests, and maintaining strict confidentiality.

Required profile

• Minimum 3 + years experience in a Global Capability Center or multinational corporate environment supporting senior leadership.
• Proven expertise managing complex, overlapping calendars across diverse time zones using Google Workspace or Microsoft Outlook.
• Strong written and verbal communication skills, confident interfacing with senior executives worldwide.
• Exceptional multitasking, attention to detail, and self‑starter mindset to prioritize urgent matters under pressure.
• Proficiency with modern workplace tools such as MS Office 365, Slack/Teams, Concur, and Zoom.

Required skills

• Google Workspace
• Microsoft Outlook
• MS Office 365
• Slack
• Microsoft Teams
• Concur
• Zoom