Executive Assistant to Founder’s Office

About the role

The Executive Assistant to the Founder’s Office supports the founder in daily operations, ensuring smooth workflow and effective decision‑making. This full‑time, on‑site position involves managing calendars, coordinating meetings, handling travel logistics, and overseeing administrative tasks.

Key responsibilities

• Manage the founder’s calendar, schedule meetings and appointments.
• Coordinate travel arrangements, itineraries and related logistics.
• Prepare presentations, reports and other documentation.
• Handle correspondence, expense tracking and reimbursements.
• Maintain accurate records, files and confidential information.
• Coordinate with internal teams and external stakeholders to follow up on action items.
• Streamline workflows and communication within the founder’s office.
• Support special projects and anticipate the founder’s needs.

Required profile

• Strong executive administrative and support experience.
• Excellent written and verbal communication skills.
• High level of integrity, discretion and professionalism.
• Organizational ability, attention to detail and effective time‑management.
• Experience in a design, consulting or creative environment is a plus.
• Bachelor’s degree in business administration, commerce, communications or related field preferred.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Google Workspace (Docs, Sheets, Slides)