Executive Assistant to Founder

About the role

As the Executive Assistant to the Founder at Unicel Greens, you will act as the central coordination hub for the fast‑growing cleantech company, ensuring that strategic decisions are tracked, followed up, and closed on time.

Key responsibilities

• Manage the Founder’s calendar, meetings, calls and appointments, keeping priorities organized and on schedule.
• Maintain and drive action trackers, following up with owners until each item is closed.
• Run effective meetings: prepare agendas, record minutes, capture action points and communicate decisions.
• Coordinate end‑to‑end hiring processes, from job description drafting to interview scheduling, offers and onboarding, and maintain hiring MIS.
• Liaise with Finance, Procurement, Sales, vendors and consultants to follow up on deliverables, payments and documentation.
• Manage relationships with legal, compliance and tax advisors, maintaining a compliance and renewal calendar.
• Prepare daily and weekly MIS reports on hiring, open actions, overdue tasks and critical issues with clear owners and deadlines.
• Oversee office administration, including facilities, supplies, vendor management, meeting arrangements and travel logistics.
• Draft professional communications such as emails, meeting invites, minutes and employee updates, representing the Founder’s office confidently.
• Handle sensitive information with complete integrity and discretion.

Required profile

• Strong organizational abilities with a track record of managing complex calendars and multiple priorities.
• Excellent communication skills, both written and verbal, for drafting clear messages and coordinating across teams.
• Experience in recruitment coordination or HR administration is preferred.
• High attention to detail and ability to maintain confidentiality of business and employee information.
• Proactive problem‑solver who can drive tasks to completion without supervision.