Executive Assistant to Founder

About the role

Media Vantage is seeking an experienced Executive Assistant to support the Founder in a fast‑paced entertainment environment. The role involves managing day‑to‑day business priorities, coordinating with high‑profile stakeholders, and ensuring smooth operational flow.

Key responsibilities

• Manage the Founder’s calendar, meetings, travel arrangements and daily schedule.
• Coordinate with celebrities, influencers, talent agencies, brands and internal teams.
• Prepare meeting agendas, presentations, minutes of meetings and follow up on action items.
• Create, process and maintain client/vendor invoices, liaise with the Accounts team and ensure timely payments.
• Track business expenses, invoices and other financial records related to the Founder’s projects.
• Act as a liaison between the Founder and internal/external stakeholders.
• Handle confidential information with professionalism and discretion.
• Ensure smooth execution of day‑to‑day operational and strategic tasks.

Required profile

• 3–4 years of experience as an Executive Assistant or in a Founder’s Office role.
• Background in entertainment, media, talent management or influencer marketing.
• Strong understanding of the entertainment and creator ecosystem.
• Excellent communication, organizational and multitasking abilities.
• Highly proactive, detail‑oriented and able to thrive in a fast‑paced environment.