Executive Assistant to Founder & CEO

About the role

Flipspaces is seeking a proactive Executive Assistant to support the Founder’s Office and the CEO. The role will be based in Mumbai and involves managing the executive’s schedule, communications, and strategic initiatives to keep the leadership focused on high‑impact priorities.

Key responsibilities

• Maintain and prioritize the Founder’s calendar, scheduling internal and external meetings, and resolving conflicts.
• Coordinate travel arrangements, itineraries, accommodation and related logistics.
• Prepare meeting agendas, capture minutes, and track decisions, action items and follow‑ups.
• Maintain a centralised action tracker, assign owners, set timelines and ensure timely closure of tasks.
• Handle confidential communications and stakeholder coordination with professionalism.
• Translate discussions into structured actions and support strategic initiatives across the organization.

Required profile

• Highly organized and detail‑oriented with strong ownership mindset.
• Comfortable using AI‑enabled tools, task‑management platforms and automation solutions.
• Excellent written and verbal communication skills, able to manage confidential information.
• Proactive problem‑solver who can prioritize competing demands and work independently.

Required skills

• AI tools
• Task‑management platforms
• Automation solutions