Executive Assistant to Director (Mumbai)

About the role

We are seeking a proactive and organized Executive Assistant to support our Director at SAR Logistics in Mumbai. The role involves managing the Director’s schedule, coordinating meetings, and handling confidential information while ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage the Director’s calendar, appointments, and daily schedule.
• Coordinate internal and external meetings, prepare agendas, presentations, and reports.
• Maintain and organize confidential documents and records.
• Take accurate meeting minutes and follow up on action items.
• Handle email, calls, and correspondence on behalf of the Director.
• Prepare MIS reports, trackers, and business updates.
• Arrange travel, hotel bookings, transportation, and itineraries.
• Follow up with clients, vendors, partners, and internal stakeholders.
• Provide timely reminders on meetings, deadlines, and pending activities.
• Support multiple priorities while maintaining professionalism and confidentiality.

Required profile

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Management Trainee, or similar role.
• Graduate degree in any discipline; additional qualifications are a plus.
• Excellent verbal and written communication skills.
• Strong coordination, follow‑up, and organizational abilities.
• Proactive, responsible, and comfortable working with senior management.
• Ability to handle sensitive information with discretion.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook