Executive Assistant to Director

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Director. The role involves comprehensive administrative and coordination duties, ensuring the Director’s schedule runs smoothly and confidential information is handled with discretion.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including scheduling, follow‑ups, and agenda preparation.
• Handle emails, correspondence, calls, and other communications on behalf of the Director.
• Prepare presentations, reports, MIS, meeting agendas, minutes, and related documents.
• Maintain accurate records of important documents, commitments, and confidential information.
• Follow up with department heads and staff on tasks assigned by the Director.
• Arrange domestic and international travel, including tickets, hotels, transportation, and itineraries.
• Attend meetings with the Director and record discussion points and action items.
• Provide regular updates and ensure timely completion of tasks.

Required profile

• Bachelor’s degree in a relevant discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• Ability to handle multiple priorities and work under pressure.
• High level of confidentiality and discretion.
• Willingness to travel with the Director when required.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).