Executive Assistant to Director

About the role

We are seeking a proactive and organized Executive Assistant to support our Director. The role involves managing schedules, coordinating across multiple departments, preparing reports and presentations, and ensuring timely follow‑up on directives.

Key responsibilities

• Manage the Director’s calendar, meetings, appointments, emails and correspondence.
• Coordinate with Engineering, Projects, HR, Finance, Administration and Business Development teams.
• Prepare MIS reports, presentations, meeting minutes and action trackers.
• Follow up on assigned tasks and provide regular status updates.
• Assist in project and management‑related reporting and data collection.
• Arrange internal and external meetings, travel and business activities.
• Maintain confidential documents and information.
• Support special projects, research and other management assignments.

Required profile

• B.Sc. in Chemistry or Physics.
• Minimum 2 years of relevant experience.
• Excellent verbal and written communication.
• Strong coordination, follow‑up and organizational abilities.
• Professional attitude with high confidentiality and integrity.

Required skills

• Proficiency in MS Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, dashboards).
• Proficiency in MS PowerPoint for management presentations.
• Proficiency in MS Word and Outlook for documentation and calendar management.
• Experience with Microsoft Teams.
• Familiarity with AI tools such as ChatGPT, Copilot and Claude.