Executive Assistant to COO

About the role

Jeena Sikho Lifecare Ltd. is seeking a proactive Executive Assistant to support the Chief Operations Officer. The role involves managing day‑to‑day administrative tasks, coordinating communications, and ensuring smooth operations for senior management.

Key responsibilities

• Manage the COO’s email inbox, draft professional correspondence, and ensure timely responses.
• Schedule, organize, and coordinate meetings, appointments, and calendar activities.
• Prepare meeting agendas, record minutes, and follow up on action items.
• Coordinate with internal departments and external stakeholders on behalf of the COO.
• Prepare reports, presentations, and business documents using MS Office.
• Maintain confidential records, files, and important documents.
• Track pending tasks, follow up regularly, and ensure timely completion.
• Handle phone calls, correspondence, and visitor coordination professionally.
• Support daily administrative and operational activities, including MIS reporting.

Required profile

• Graduate in any discipline (mandatory).
• 3–5 years of experience as a Personal Assistant, Executive Assistant, or Secretary.
• Experience supporting senior management or directors is preferred.
• Excellent organizational, planning, and attention‑to‑detail abilities.
• Strong communication, interpersonal, and discretion skills.
• Ability to work under pressure, manage multiple priorities, and maintain confidentiality.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook