Executive Assistant to COO

About the role

The Ardee Group is seeking an Executive Assistant to support its Chief Operating Officer. This high‑visibility position requires a discreet, organized professional who can keep the COO’s day running smoothly and ensure no detail is missed.

Key responsibilities

• Own the COO’s calendar end‑to‑end, scheduling, prioritising and resolving conflicts.
• Prepare briefing notes, agendas, background reading and relevant documents for each meeting.
• Manage correspondence on the COO’s behalf, drafting emails and tracking responses.
• Coordinate domestic and international travel logistics, including itineraries, bookings and visas.
• Take notes in key meetings, track action items and follow up with stakeholders.
• Act as a point of contact between the COO and internal teams, school leaders and external partners.
• Maintain filing systems, trackers and records for easy information retrieval.
• Support planning and logistics for events, offsites and leadership meetings.
• Handle sensitive and confidential information with the highest degree of judgement.
• Assist with ad‑hoc projects and administrative tasks as needed.

Required profile

• Highly organised and detail‑oriented with a calm demeanor under pressure.
• Dependable, proactive and able to anticipate needs before they are voiced.
• Excellent written and verbal communication skills.
• Professional discretion and integrity when handling confidential matters.
• Willingness to roll up sleeves and support a fast‑moving executive office.

Required skills