Executive Assistant to Chief Executive Officer

About the role

We are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer in Noida. The role involves managing complex calendars, coordinating meetings, handling confidential information, and providing both administrative and personal assistance in a fast‑paced environment.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings and schedules.
• Coordinate internal and external meetings, preparing agendas and meeting materials.
• Handle emails, correspondence, calls and follow‑ups on behalf of the executive.
• Prepare presentations, reports, MIS, minutes of meetings and other business documents.
• Arrange domestic and international travel, including flights, hotels, transportation and itineraries.
• Maintain confidentiality of sensitive business and personal information.
• Track action items and ensure timely follow‑up with stakeholders.
• Organise conferences, events, leadership meetings and business reviews.

Required profile

• Highly organized, proactive and able to multitask in a fast‑paced environment.
• Excellent verbal and written communication with strong stakeholder‑management abilities.
• Discreet handling of confidential information and executive presence.

Required skills

• Proficiency in MS Office – Word, Excel, PowerPoint and Outlook.
• Experience with collaboration tools such as Microsoft Teams, Zoom and SharePoint.
• Strong PowerPoint presentation and Excel reporting capabilities.
• Ability to prepare MIS and management reports.