Executive Assistant to Chief Executive Officer

About the role

We are looking for a proactive Executive Assistant to support the Chief Executive Officer. The role involves managing the CEO’s calendar, meetings, communications, and documentation to ensure smooth daily operations.

Key responsibilities

• Manage and update the CEO’s calendar daily, schedule and reschedule meetings, and send reminders.
• Prepare and finalize meeting agendas, join meetings on time, record minutes, and convert discussions into action items.
• Maintain a daily follow‑up tracker, create structured follow‑up plans, track progress, and report updates to the supervisor.
• Review documents for content, format, and grammar; coordinate revisions and approvals.
• Monitor and prioritize emails, share important summaries, draft responses, and follow up on tasks.
• Organise and maintain a centralised document system, creating folders and templates as needed.

Required profile

• Bachelor’s degree in Business Administration, International Business, or a related field.
• Experience as a personal assistant, business administrator, accounting officer, or similar role is preferred.
• Strong interpersonal and communication skills with fluency in English.
• Critical and logical thinking ability, initiative, and willingness to work outside regular hours.