Executive Assistant to CFO

About the role

The Executive Assistant to the Chief Financial Officer (CFO) provides comprehensive operational support for the CFO’s office, ensuring smooth daily operations and effective coordination across finance functions. This role works closely with the CFO and other university administrative staff to uphold the institution’s financial stewardship.

Key responsibilities

• Administer, organize, and manage the CFO’s office with discretion on complex and sensitive matters.
• Monitor and respond to emails and phone calls on behalf of the CFO.
• Maintain the CFO’s calendar, schedule meetings, and arrange travel.
• Coordinate special events, meetings, and board‑level presentations.
• Track and monitor a large volume of projects, ensuring deadlines are met.
• Process financial transactions, including credit‑card reconciliations, vendor payments, and recharge forms.
• Research, identify, and resolve discrepancies in financial data.
• Collaborate with other administrative assistants and finance staff to ensure efficient workflow.

Required profile

• Bachelor’s degree.
• Strong interpersonal and communication skills.
• Excellent attention to detail and ability to manage shifting priorities.
• Proven administrative support experience in a finance or university setting.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using Adobe Acrobat.